As a hair extension technician, it is very important that you provide every client with a consultation form.  A consultation form will help you to understand the individual needs of your clients, as well as flagging up any potential problems that you need to be aware of before the fitting, putting your client needs and requirement’s first at all times.

Why Do I Need A Hair Extension Consultation Form For My Business?

There are a number of different reasons why you need a consultation form for each of your clients.

Firstly, having a consultation form will help you to keep track of all of your clients.  It is a place where your clients name, address and contact details are stored so that in the event you need to contact them you will know exactly where to find the information.  It will also help you if a client contacts you a year or so after their original fitting for a second, as you will already have lots of information for them.

Secondly and most importantly, a consultation form is an opportunity to ask some more in depth questions to your client without them feeling uncomfortable, to help you establish and ensure they are suitable for hair extensions.  For example, your consultation form may ask questions such as “have you experienced any problems with hair extensions in the past”, or ”do you have any allergies”.  By taking down all of this information, you can be sure that your client is suitable for a fitting, much in the same way as a hairdresser would perform a skin test ahead of colouring your hair.

Keep Hair Extension Client Consultation Forms And Records Safe

It is very important that once you have acquired this information you store it in a safe place.   You may need to refer back to it at some point, therefore setting up a filing system will help you to stay organised as your client base grows.

Dont Forget To Ask Your Client To Complete A Hair Extension Consultation Form

It may not seem important now, but a consultation is key to determining the suitability of each of your clients, and not only offers them protection, but also helps you in the event of a negative situation.  If, for example, your client was pregnant during the fitting, however had not disclosed this or made you aware, and then encountered complications with her hair extensions potentially due to the pregnancy, this will help you to explain to your client that you were not made aware of these circumstances, and that had you been you may have not been able to perform the fitting.

Bring A Consultation Form To Every Fitting

Our consultation forms are sold in packs of 10 for 4.99, and come with a handy tear away strip so that both you and your client can keep a record.  Shop consultation forms here.

Client List

Looking for a better way to store your client information?  By signing up for a SimplyHair trade account you also gain access to SimplyHairPro, with many features designs specifically for hair extension professionals.  Learn more about SimplyHairPro and ClientList here.


Hello, my name is Amy, and I am the founder and owner of SimplyHair and award-winning aftercare product brand, HairExtensionBFF. I have over ten years of experience in the hair extension industry, having first undergone my training as a hair extensions technician in 2010.

I started my career working as a mobile hair extensionist, fitting predominantly micro ring hair extensions, I traveled all over the county, transforming women's hair and lifting their confidence. After sourcing my own hair to use on my clients, and seeing how much they loved it and how high quality it was, I decided to become a supplier to other hair extensionists and salons nationwide, which quickly developed worldwide. I have also won the award for designing the Best Detangler at the 2019 Hair Awards and made finalist for Star Product for my Pre-Shampoo treatment.

SimplyHair's hair extensions are located in many salons throughout the UK and US, and are worn on national TV shows such as ITV’s Dancing On Ice. We are proud to supply many celebrities and well-known figures including Stacey Dooley, Dannii Dyer, Maura Higgins, Pixie Lott, Denise Van Outen, and many more. We are fortunate enough to see our products worn by Saffron Barker for her photoshoots with Primark and Superdrug, as well as all of the stars of the Strictly Come Dancing Tour 2020.

Having an equal passion for both the hair extension industry and the small business community, I ensure that SimplyHair not only focuses on a quality product but also on valuable advice and guidance on growing a business. We want to see our community grow and thrive, and enjoy being a part of that with them.

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